In order to be successful, one must always know when to move on – and when not to. Whether you have already heard this quotation before (or this might seem the very first moment), life might surprise us when we least expect it. In order to keep karma in our favor, leaving the current job in good terms might lead us to a new and prosperous life. On the other hand, if we aim to turn it into a real scandal (showing to others – especially to our boss – why the company is not, at all, what we have previously expected) might not help us find a better and suitable job. The idea behind is that, whenever we want to keep an eye onto our career, we must do so not to harm the others. These being said, in case you are looking forward to knowing more concerning the subject, make sure to stick with us and keep an eye onto the following lines in order to see how to write a resignation letter – step by step!
- Friendly & Formal Opening
They say the beginning and the end in everything are two of the most important things – ever. Departing with this idea in mind, it is imperative to find the proper addressing – neither too formal, nor to friendly. Assuming that you and your boss have worked together for a longer period (and you know each other quite well), you can start by the following: “Dear John”, since “Dear Mr. John” is excessively polite – and thus, our goal might not be very well formulated. Still, if the company is more formal than that, you could use “Mr. John” and keep the addressing this way until the end of it.
- Clearly Stating the Reason for Writing – Resignation
In order to make sure that your boss is getting the right message, it is important to state, from the very beginning, the reason why you write to him. For instance, you could start the first paragraph with “I am writing to inform you that I will be resigning”, “I submit my resignation as” or “Please accept this letter as my resignation from the position as”. By this way, you make sure that you made yourself understood in a clear manner.
- Let them Know When you Leave
Since you have been with these people for an important period in your life, it is of little respect to let them know when you are about to leave. By this way, they can also prepare the documents needed and find someone who could replace you. Even though each of us is important and irreplaceable in some way, there needs to be someone to do the work. Thus, at this step, you should add that “My last day of work will be (enter the date)”. It is important that you do this at least with two weeks in advance, since before you realise it, people will start talking about it – and it is better to be human and polite.
- Share the Reason for Leaving (if you feel like saying it)
This part is optional – which means that you can either include it or not. Still, you feel like you wish to share this part with the one who is about to receive your letter, it is important to be quite neutral – and not show too much of your hypothetical dislike of the company. For instance, you could say that “I was recently offered a new opportunity into a different company” and so, you have both ticked down this step and offered a nice way to say your thoughts.
- Don’t Leave Just Yet
As soon as your boss receives the letter, he will panic some good odds – especially if you are doing a great job and, on top of that, you hold an important position in the company. Thus, it is important that you assure him (as well as the rest of the department) that you are willing to help into making your transition of duties smoother (as well as easier). By this way, your leave will be done in good terms and the rest of the department will run as expected.
- Be Wise
A recommended way to end your letter is to appreciate and thank your boss for the whole experience (even though this is not something you should do on a daily basis). Still, by this way, you make sure that in case you wish to come back to this company, you know who to talk with. In addition, end your letter in a clear and nice way, something such as “Kind Regards”. Since you wish to make sure that your employer will be reading this, being as concise as possible is a smart move that is bound to helping you do this in a professional way.